Contact Information COPA Flight Number * Please confirm your COPA Flight's chapter status is active. *
COPA Flights are required to renew their COPA Flight chapter status December of each year. Event insurance is not available to inactive COPA Flights. To renew, visit the following link: https://copanational.org/controlpanel/.
Captain Name(s) * Main Contact Name * Organizer Membership Number (if applicable) Contact phone Contact email *
Please note, this contact email will be BCC'd a copy of this form upon completion.
Please provide an address for any event materials to be shipped to. If the contact name is separate from the main contact, please indicate in address line 2.
Event Details Event Title *
Event Description * Start Date *
YYYY dash MM dash DD
Start Time End Date *
YYYY dash MM dash DD
End Time Alternative/Rain Date *
YYYY dash MM dash DD
(Includes set-up and teardown)
Specify the time zone in UTC (eg -6, or +4.5). Put the +/- sign in front of the number.
Airport code * How many attendees are you planning for? * How many passengers/co-pilots are you planning for? * Do you have an event website? If so, please list below.
Food and Beverages Event Materials Please confirm that COPA and Magnes logos will be placed on your event's promotional materials. This may include posters or other assets you produce.
COPA and the Magnes Group's logo and brand guidelines will be shared with you.
Do you require access to an event management tool?
This free tool can be used to manage your passengers, pilots and other volunteers. Training or access to training materials is also available.
Hidden Would a sponsorship letter template be useful to you and your COPA Flight? Hidden COPA for Kids Aviation Starter Kits
COPA has created an activity booklet for youth ages 8-11 to learn about aviation. If you would like to make copies of our COPA for Kids Aviation Starter Kits available to your event participants, please indicate how many booklets you will require. Our program sponsor, Magnes, is providing these at no charge.
Hidden Pull-up banners
COPA is willing to lend its pull-up banners to our COPA Flights for their Discover Aviation events. If you would like to take advantage of this, please indicate how many banners you may need.
Hidden Program brochures
Please indicate how many program pamphlets you may need. These brochures highlight key features on our Discover Aviation program.
Please indicate how many certificates you may need for COPA to send to you. Our sponsor, Magnes, is providing these at no charge.
These certificates can be for both youth or adults (please specify).
Hidden Window stickers for pilots
Please indicate how many window stickers you wish to order for your volunteer pilots. Our sponsor, Magnes, is providing these at no charge.
Insurance and Background Screening Please acknowledge that you understand the following activities are *not* included in COPA's Air Meet Policy.
There is no coverage for the following activities under COPA's Air Meet Policy: parachute jumps; hot air balloon's; military aerial display; display model aircraft, antiques, vehicles, etc.; fare paying airplane rides; children's games or rides; model aircraft flying; pyrotechnics, fireworks, bonfire or campfire; airshow/air demonstration; aerial competition, flour bombing or other. It is important COPA Flights obtain separate coverage and a Certificate of insurance from each participating performer, supplier and operator, and have COPA named as an Additional Insured including Waiver of Subrogation on their coverage.
Liability Consent Forms Additional Insured (please separate entries with new line) *
List the person(s) or organization(s) which have requested to be named on the policy. Please indicate their relationship to the event (e.g., premises owner, co-organizer, volunteer, etc.), their legal name and their address. Please separate names with a new line. Certificate of Insurance
from each participating performer, supplier & operator and have COPA named as an Additional Insured including Waiver of Subrogation
on their coverage.
Background Screening (please separate entries with new line)
All volunteer pilots must complete a background screening. COPA will cover the expenses for COPA members who are volunteering their time through an online background screening tool. However, participants may wish to complete a Vulnerable Sector Check through their local police services, this expense is not covered by COPA. For receiving a free background check for COPA members, please provide the first and last name; email; phone number and COPA Membership ID of those requiring background screening below. They will receive an email from Sterling Backcheck to complete their screening within 3-5 business days. Please separate names with a new line.
Do you confirm you or your COPA Flight will ensure all volunteer pilots have completed their background screening if hosting an event with minors? * Do you confirm you or a member of your COPA Flight will ensure all volunteer pilots meet the requirements of the CARs prior to flying passengers? *
A checklist will be provided in the Discover Aviation Event Planning Guide.
Do you confirm you or a member of your COPA Flight will complete our post-event form?
This information helps us better understand the needs of our COPA Flights and keep track of the progress of this program. It is a requirement for all COPA Flights to complete this form within 45 days of their events.
Other Is there anything else that COPA or Magnes should know about your Discover Aviation event? Name
This field is for validation purposes and should be left unchanged.