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Entries in Pilot and Journey Logbooks


The “new” Canadian Air Regulations (CARs) are not really new now, having been in force since Oct. 10, 1996. I have noticed that many private pilots are still not aware of the rules that apply to aircraft journey logbooks and pilot logbooks, or are not complying with them.




Item Time of Entry Signature

Aircraft empty weight and centre of gravity

On commencing a log and when a change occurs, at the latest before the next flight

Aircraft owner or person who made the change

Air time of each flight or series of flights

Daily, on completion of each flight or series of flights

The pilot-in-command

Total air time since manufacture

As above

As above

Particulars of any abnormal occurrence or any defect

At the latest before the next flight

The pilot-in-command or the person who discovered the defect

Particulars of any maintenance or maintenance release

As above

The person who performed the work


If a series of flights are made in one day, a single entry may be made provided the same pilot-in-command conducted the flights.

The journey log does not need to be carried on board if the pilot does not plan to land and shut down at any location other than the point of departure.

When a new log is opened, the replaced log must be retained for not less than three years. (The old rule was two years.)
To review, the following items are not required: point of departure and destination, times up and down, flight time, number of persons on board and weight, quantity of fuel, oil, baggage, and total weight at takeoff.

This means only four entries are required instead of 14.

The above applies only to non-commercial flights; however, if you are renting the aircraft the renter may require you to make all 14 entries. That is their prerogative.


Pilot logbook - items to be entered

Well, you win some and you lose some. Now, many of the entries not required in the journey log are required in your personal logbook. Prior to the promulgation of the CARs, a personal logbook was not required except to document experience required for a higher licence or rating.

Now every holder of a flight crew permit, licence or rating must maintain a personal log containing the following information in respect of each flight:

a) the date of the flight

b) the type of aircraft and its registration mark

c) the flight crew position in which the holder acted

d) the flight conditions with respect to day, night, VFR and IFR

e) the place of departure and the place of arrival

f) all intermediate takeoffs and landings

g) the flight time

This information is needed to document recency.

New pilot logbooks available now have columns to record instrument time under actual IMC conditions, simulated, flight simulator, and number of IFR approaches.

They also have columns for cross-country by day and night, and number of takeoffs and landings by day and night.